Can I Complete A Request For Proposal Online?
Yes, the Request for Proposal online allows you to select all of the aspects of your wedding ceremony and reception. Please note these prices are for basic services only.
Click here to complete an RFP and begin planning your wedding today.
How long do you reserve the ballroom for a reception before we have to give a deposit?
We will hold space complimentary for two (2) weeks with a 48 hours 1st right of acceptance/refusal. A deposit is required to secure the space on a definite basis.
Is the deposit used towards my event?
Yes! The deposit will go towards your event 100% but is non-refundable.
Do you provide other services to coordinate an event such as flowers, transportation, decorating, etc?
Yes! Should you need any assistance with coordinating other details that you may have, we are at your service!
When will a cost estimate for our event be provided?
Once we have the menu selected, along with any other details for your event, we are able to do an estimated cost.
When is the full prepayment due?
The full prepayment for local events is due 15 days prior; 30 days prior for mainland events. After the initial deposit of $2,000 there is a second deposit due 90 days prior the event, equal to 50% of the estimated charges.
How far in advance do we have to provide the final guest count?
The final guest count will be required by 10am, three (3) business days prior to your event.
Do you provide a menu tasting?
We will provide a menu tasting of up to 3 dishes at $200.00 with any other dishes available for tasting at $50.00 each regardless of the item.
How do we get started?
Wedding ceremonies are booked seven days a week, from sunrise to sunset. After deciding on a date and time, contact the Moana Surfrider, A Westin Resort & Spa's catering office to check on availability of dates. We require a $2000 non-refundable deposit of the contracted package price to reserve the date and time. We will send you a contract outlining the wedding services selected. The contract must be signed and returned to confirm the date and time along with the $2000 deposit payment.
How far in advance do we need to book?
As soon as you have decided on a specific date and time, please let us know. The earlier you let us know, the better the chances are that we will be able to accommodate your requests. Otherwise, please contact us approximately six months before in order to have a good selection of dates and times. Wedding ceremonies are booked seven days a week, from sunrise to sunset. A minimum of 30 days advance booking is required.
Are there any special discounts on rooms?
We offer a discounted wedding rate off our published rack rate for all reservations booked directly through the Moana Surfrider for our wedding couples. The discounted rate is subject to availability at the time of room reservation. Additionally, we offer a complimentary suite to all weddings ordering over $6000 in food.
Can the packages be "customized" or modified?
Customizing your ideal wedding with our a la Carte pricing can be arranged.
Can I ship my dress and other items in advance?
The Moana Surfrider, A Westin Resort & Spa, will accept a shipment to the Hotel during the normal business hours up to one week in advance of the Wedding date. It is highly recommended that a courier company be used to ship the items and insurance and a tracking number are obtained. The shipment must be made to the Hotels address and put to the attention of the Catering department. There is a charge of $200.00 to receive and store this shipment. (Please note we will not open any items received).
Is there a rehearsal ceremony?
It is recommended that the Bride and Groom schedule an appointment with the Catering Office a minimum of one week prior to the Wedding date. This will ensure that all the details of the wedding are finalized and a property orientation is provided to the Couple. The officiant will not be present prior to the ceremony unless special arrangements have been made in advance. This also will not include any set up and is based upon availability of the function space. Flexibility is available if the area is sold out due to another event.
How do I obtain a marriage license?
To obtain a marriage license on Oahu, you will be required to pay a licensing fee. Both bride and groom must be in attendance at the Marriage License Office with valid photo identification.
When do I need to have all of my choices selected for music, flowers, menus, etc?
As soon as you have decided on the choices for music, flowers, menus, etc, please contact the wedding department so we are able to secure your preferences. All decisions need to be finalized a minimum of thirty days in advance of the wedding date. including all reception or dinner details.
When is my final payment due?
Prepayment of 50% of the expected food revenue, room rental, ceremony site fees and tax must be received no later than ninety (90) days prior to the date of your event. Final full prepayment must be received no later than 30 days prior to the planned event. All prepayment is non-refundable.